Your main role is to handle:
- Agenda, Mailbox, Expense & Travel Management: Manage schedules, emails, expenses, and travel arrangements for VP and Director levels.
- Travel & Expense Management: Handle travel and expense management for team Head‘s.
- Office Management: Oversee daily office operations, manage meeting rooms, group calendars, and guests.
- Processing PR/PO in Oracle: Ensure accurate and timely processing of purchase requisitions and orders when nessacary.
- Organization of Group's Off-site Meetings: Coordinate logistics for off-site meetings, including hotels, catering, venues, and registration processes.
- Support on PowerPoint Presentations and Mailings: Assist with creating presentations and managing mailings.
- Event Organization: Plan and organize yearly Christmas parties and teambuilding activities.
- Onboarding Facilitation: Facilitate the onboarding process for new members, including desk setup and IT tools.
- Maintenance of Group's Mailing Lists and Org Charts: Keep mailing groups and organizational charts up-to-date.
- Japan Business Trip Management: Support the management of business trips organisation to Japan (a few times a year).
- Ad-hoc Requests: Handle ad-hoc requests from team members.
Profiel
Your profile:
- Analytical & Accurate: Strong attention to detail and ability to analyse information.
- Persistent, Stress Resistant & Hard Worker: Ability to handle stress and work diligently.
- Team Player but Able to Work Independently: Capable of working well in a team while managing tasks independently.
- Negotiation in Multi-cultural Environment: Skilled in navigating diverse cultural settings.
- Result Driven: Ability to break down complex tasks into manageable portions.
- Good Communication and Presentation Skills: Excellent verbal and written communication abilities.
- Strong Planning and Organization Skills: Expertise in organizing and managing multiple tasks effectively.
- Discrete: Ability to handle confidential material and information with discretion.
- Proficient in Microsoft Office: Good knowledge of Outlook, Word, Excel, PowerPoint, and Teams.
- Fluent in English: Any other European language is an asset.
You have a Toyota DNA, this means you demonstrate/show the following behaviours:
Courage: you are ready to let go of the easy path to reach challenging targets
Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach
Creativity: your passion drives you to explore innovative ideas and challenge the impossible
Curiosity: you combine imagination and fact-based observation
Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success
Aanbod
Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.
At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.
Contract:
Interim contract (weekly renewed) with option permanent after minimum 6 months of interim
Start date: 01/10/2024
Full time
Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office]]>